Office Coordinator / Bookkeeper – We’re Hiring!

Office Coordinator / Bookkeeper – Job Description

This opening is for an in-person position with regular business hours (with some flexibility) and benefits (insurance, retirement, holidays / vacation) starting around August 1, 2024.


  • Strong organizational skills with the ability to handle multiple tasks efficiently
  • Strong verbal and written communication
  • Excellent computer skills
  • Prior experience in Bookkeeping / QuickBooks and Excel
  • Prior experience in Office Management preferred


  1. Answer phone, email and correspondence for the Retreat House (inquiries and registrations)
  2. Use QuickBooks to handle accounts, deposit payments and donations, pay bills, issue invoices, and work with vendors
  3. Use Paycor to process timekeeping, payroll, insurance and retirement benefits
  4. Complete yearly tax forms and sales tax payments
  5. Manage retreat calendar and staff schedule, enter data for retreats and bookings
  6. Manage support staff and relevant volunteers
  7. Handle some human resources tasks such as maintaining employee records, onboarding new employees, and helping with annual reviews
  8. Maintain copier and office supplies
  9. Help any visitors to the Retreat House
  10. Join in special projects and various other duties related to the office

Are you?

  • Wanting to join our team: report to the Retreat House Director and collaborate with senior staff and advisory board
  • Passionate for our mission of sharing retreat experiences with others
  • Able to work independently and collaborate with a team
  • Eager to contribute ideas on how we can improve
  • One who values: zeal for souls, docility to the Holy Spirit, charity and hospitality

Starting wage depending on experience

Send inquiries and resumes to or call Fr. Gary Coulter at 402-512-9515